Annual Election of Officers
For the Tennessee Valley Chapter of
The Army Aviation Association of America
We hold elections every year. The term is two years, so we split the board positions in half. We adhere to the National By Laws as well as the local chapter By Laws:
6.1 – Nomination for all Chapter Offices shall be in accordance with Section 6 of the National BY-LAWS. SECTION 7 – ELECTIONS, APPOINTMENTS & SUCCESSION
SECTION 7 – CHAPTER ELECTIONS
7.1 – BALLOTING
7.11 – Upon the receipt of the slates on or before June 15, the VP, Operations will provide it to the Senior Vice President for approval and the VP, Operations will forward it to the membership of the Chapter on or before June 25th of each year.
Should you wish to volunteer for any of the positions on either ballot, you should notify the VP, Operations (See http://www.tvc-aaaa.com/Meet-Our-Board-Members.html) prior to the dates listed in By Laws 7.11. or
use the button below to:
REQUIREMENTS FOR ELECTION TO CHAPTER OFFICE: The Executive Board members shall be elected from members of the active Army, National Guard, USAR establishments, their civilian members or any TVC AAAA Chapter member in good standing. Members may be appointed as advisors to the Board may be designated by the board and will be considered non-voting members.
TERMS OF OFFICE: Terms of office shall be two (2) years. One-half of the Chapter Executive Board will be elected each year for a two-year term to assure maximum continuity in conducting Chapter affairs.
Even year elections: The President, Secretary, VP for Membership, VP for Programs, VP Scholarship, VP Government Affairs, VP Military (NG, Reserve & ROTC) and VP Operations will be elected in even-numbered years.
Odd year elections: The Senior VP, VP Publicity, VP Industry/Civilian Affairs, VP Enlisted Affairs, VP Awards, VP Retired/Civilian Affairs, and VP, National Guard/Reserve Affairs will be elected in odd-numbered years.
For 2016 (Even Years), the following are available for consideration:
President, Serves as Chairman of the Chapter Executive Board; implements National Executive Board policies within the Chapter; implements the desires of the membership as expressed by a legal vote; presides at all formal Chapter meetings; makes an annual report to the Chapter membership covering the significant events and programs during his/her tenure of office; performs such other duties as are normally attached to this office and such duties as are in the best interest of the Chapter Executive Board and its membership.
Secretary, Prepares and maintains the minutes of all formal Chapter meetings; provides the National Office with a file copy of the minutes of each Chapter business meeting; and is responsible for the procurement, custody, and disbursement of all Association forms, stationery, and promotional material.
VP for Membership, Maintains a record of Chapter membership; analyses and reports membership trends to the Chapter Executive Board; receives notices from National Association as to members failing to renew and makes direct contact to encourage renewal. Establishes an active and continuing campaign to attract new members, both individual and corporate. Advises VP for Publicity on needs for publicity in support of membership drives. Through analysis of membership feedback, propose policies and procedures to assure healthy growth. Communicates with counterparts in other Chapters and Regions to obtain ideas/material to improve membership status.
VP for Programs, Establishes a dynamic and continuing program of activities, designed to meet Chapter objectives and serve the board interests of the entire membership. Responsible for all facility, equipment and special arrangements to conduct approved programs for both the Board and the membership. Coordinates with the Chapter Secretary to assure notices of meetings are circulated to the full membership in a timely manner. Coordinates with the Treasurer in matters of program financing and obligations. Coordinates with VP for Publicity to assure appropriate media coverage of Chapter program activities.
VP Scholarship, Concerned with all Chapter activities pertaining to scholarship policies and procedures. Monitors scholarship contributions and coordinates with the Chapter Treasurer regarding receipt and distribution of funds to the appropriate scholarship account. Maintains close communication with the Nation Scholarship Foundation to ensure compliance with Nation policies and procedures. Responsible for coordination with National for local chapter scholarship recipient.
VP Government Affairs, Concerned with all Chapter activities which are pertinent to affairs of the government civilian community. Insure a harmonious relationship between government personnel and the Chapter. Proposes policies and programs designed to provide maximum exposure of Chapter activities to government personnel. Establishes an active and continuing campaign to attract new government members. Responsible for advising the Executive Board on government policies and procedures. Provides support to the VPs Programs, Publicity, and Membership.
VP Military (NG, Reserve & ROTC), Proposes policies and programs designed to provide maximum exposure to Chapter activities to Active Officers and Warrant Officers, NG, Reserve, and ROTC personnel. Serves as Chapter expert and spokesman for the Flight Pay Insurance Plan for Officers and Warrant Officers. Establishes an active and continuing campaign to attract new NG, Reserve, and ROTC members. Develops petitions as appropriate for Chapter board approval and submission to the National Executive Board. Coordinates with VPs for Membership, Publicity, Programs and Enlisted Affairs for necessary support of approved program activities.
VP Operations, Maintains the Chapter BY-LAWS up to date and in concert with the National BY-LAWS. Coordinates and acts as chair for monthly Chapter Board meetings. Coordinates annual calendar with other professional organizations and local venues (government and social) for conflict resolution or collaboration. Coordinates with all the other Chapter VPs to ensure that all Chapter internal and external communications are consistent with current written policy. Prepares, as necessary, written procedures to clarify any area of the Chapter operation for improved communication.
For 2017 (Odd years), the following are available for consideration:
Senior VP, Assumes the duties of the Chapter President and represents the membership in the temporary absence of the President; assists the President in such matters as the President may direct.
Treasurer, Receives, deposits, disburses and is accountable for all Chapter funds; prepares and maintains all records attesting to the receipt, custody, and disbursement of Chapter funds; draws checks in the name of the Chapter to meet Chapter obligations; prepares a budget based upon planned receipts and expenditures; makes all fiscal records available for examination by any member of the Executive Board upon request by that member; and provides the National Office with a statement of Chapter income and expenditures, countersigned by the President.
VP Publicity, Concerned with all Chapter activities which are pertinent to public interest. Provides publicity in support of membership drives and other Chapter activities. Serves as the Chapter focal point for participation in National benefit activities, including the Army Aviation Scholarship Program. Proposes policies, procedures, and programs designed to provide maximum exposure of Chapter activities. Coordinates with other VPs for necessary support of approved program activities.
VP Industry/Civilian Affairs, Concerned with all Chapter activities which are pertinent to affairs of industry and the civilian community. Arranges appropriate media coverage, in coordination with VP for Publicity, of all Chapter industrial and civilian programs and activities. Serves as the Chapter focal point for Chapter activities oriented to the aerospace industry to insure a harmonious relationship between industry and the Chapter. Proposes policies and programs designed to provide maximum exposure of Chapter activities to civilian personnel. Establishes an active and continuing campaign to attract new civilian members. Responsible for organizing and conducting meetings with the Senior Advisory Group made up of General Officer, Senior Executive Service, Command Sergeant Major, and Chief Warrant Officer 5 retirees in the Huntsville community to provide Grey Beard advice and counsel to the Chapter Executive Board. Maintains a membership in the Huntsville Aerospace Marketing Association, when possible, as a liaison for the Chapter. Responsible for advising the Executive Board on civilian policies and procedures. Provides support to the VPs Programs, Publicity, and Membership.
VP Enlisted Affairs, Proposes policies and programs designed to provide maximum exposure of Chapter activities to enlisted personnel. Establishes an active and continuing campaign to attract new enlisted military members. Serves as Chapter expert and spokesman for enlisted military issues. Develops petitions as appropriate for Chapter Board approval and submission to the Nation Executive Board. Coordinates with VPs for Members, Publicity, Military Affairs and Programs for necessary support of approved program activities.
VP Awards, Establish and maintain an awards board. Review nominations for Order of St. Michael awards bronze, silver and gold for correctness and completeness and board them in a timely manner. When necessary, provide guidance in proper award submission and guidelines. Respond to the nominator with results. Coordinate printing and signing by Chapter President of awards. Maintain records of awards and provide names to National for publication on the website. Order new awards in a timely manner. Coordinate with nominator to the receipt of the award, AAAA board member/Chapter president awarding if the OSM and VP of awards reading the award. Work with National on screening process and final selection of the following: AAAA Army Aviation Logistics Support Unit of the Year Award, Army Aviation Materiel Readiness Award for Contributions by an Individual Member of Industry, Army Aviation Materiel Readiness Award for Contributions by an Industry Team, Group, or Special Unit Army Aviation Materiel Readiness Award for Contributions by a Small Business Organization, and the Army Aviation Materiel readiness Award for Contributions by a Major Contractor presented at the annual Joseph P. Cribbin’s Aviation Product Symposium.
VP Retired/Civilian Affairs, Serves as Chapter Expert and spokesman for retired and civilian personnel. Works closely with VPs for Military Affairs and Industry Affairs to ensure close follow-up after member’s retirement. Makes direct contact with retirees to encourage active participation.
VP, National Guard/Reserve Affairs, Acts as liaison between TVC AAAA and National Guard/Reserve aviation units within the chapter region to disseminate information on chapter activities, provide feedback to the executive board regarding NG/Res issues, and enhance NG/Res participation in chapter activities. Supports collaboration among industry, government, and units involved with Army Aviation to support related aviation activities and provide representation at AAAA, NG and Reserve functions. As necessary, provide duties in support of chapter functions/programs. Reports directly to the TVC president and senior vice president.